Export your data

Download a workspace ZIPCopy Anchor Link

1. Open the workspace's Settings → Data Export.
2. Under Select items for export:, select the data you need.
3. Click Export to download the ZIP.

The archive contains manifest.json plus JSON files for the selected categories. You can select projects, project members, tasks, clients, tags, workspace members, organization groups, workspace settings, and stored report definitions. Some checkboxes currently show keys such as projects_users, project_tasks, team, teams, workspace_settings, custom_reports, and scheduled_reports. Project members are grouped into projects_users/<project-id>.json; workspace members go into workspace_users.json. Selecting report definitions does not enable report scheduling.

This ZIP contains no time entries and is not a complete instance backup. Use database backups for recovery.

Download time entriesCopy Anchor Link

1. In Export time entries, choose Start date and End date.
2. Choose CSV or PDF under Export format.
3. Click Export.

This exports your signed-in account's entries in the date range across your workspaces, not everyone's entries. Choosing a workspace does not restrict this time-entry export; check project and client names before moving data. Running timers are omitted. CSV columns are Description,Project,Client,Start,Stop,Duration,Billable,Tags; duration uses HH:MM:SS. PDF is for reading, not importing. Check the count and split large date ranges into smaller exports.

Take time back to Toggl TrackCopy Anchor Link

The CSV is not ready for Toggl Track's importer as-is. In a spreadsheet:

1. Add an Email column with each entry owner's Toggl email.
2. Convert Start into Start date and Start time, using the intended time zone. Remove Start and Stop.
3. Keep description, project, client, duration, billable, and tags. Save as UTF-8 CSV and follow Toggl's CSV import guide.
4. Import a small sample as a Toggl workspace admin and compare dates and totals before importing the rest.

The ZIP is not a Toggl restore file. CSV does not transfer permissions, workspace settings, report definitions, or attachments; tasks and rates are not in this time-entry export either. Billable import depends on your Toggl plan. Export each person's entries separately rather than assigning everyone to one email.

The Export button in Reports downloads grouped totals, not an importable time-entry CSV.